7 Tips for Throwing a Memorable Company Holiday Party
An annual celebration to honour milestones the employees have achieved before they go holidaying can be a pleasant surprise. According to The Economic Times, 8 in 10 employees are dissatisfied with their job. Being glued to screen for eight to nine hours without any appreciation surely can lower their morale. Organizing a party shows you value their efforts and time devoted to the company. It gives managers and different departments the time to mingle with one another. In the office hours, you might not engage in long conversations but a party is the best occasion to communicate your concern for employee’s well-being and happiness.
Throwing an event which creates a stronger bond between the employer and employees requires prior planning and knowing the employees on a deeper level. You can also invite the clients to give them a glimpse of the spirit your organization has.
To make your company holiday event a success here are some useful event planning tips -
1. Decide on a Budget - Having a limit on expenditures can help you arrange all the supplies without cutting on any crucial vendors. Once you have set a budget, allot the amount you are willing to spend on each of the vendors. This draws a line forcing you to rent a space, decor, caterer and AV team within your budget. Those who hire event management companies in India don’t have to worry about the vendors.
2. Create a Guest List - Obviously, the employees are your guests. However, some of them might want to bring their families or friends to the party. Whether you should or shouldn’t permit outsiders in the party depends on the strength you can accommodate an overall budget.
It can be a moment of pride for the employees to receive a prize in front of the family. Further, the outsiders can promote your business through word of mouth. When permitting additional persons in the invitation clearly mention that employees can’t bring more than one/two individuals. If you wish to keep the atmosphere of the party formal or want to discuss work strategies, restrict it only the employees.
3.Etiquette - When employees are having a great time they open up making deeper connections with their co-workers. But a wrong action of one person in the crowd can spoil all your efforts. Warning employees in advance that any misconduct wouldn’t be entertained makes the event welcoming for everyone. To keep the party space friendly but away from going wild, create a flexible dress code. If you are holding a formal function or a theme-based party provide them prior information on what to wear. Don’t kill the fun vibes!
4.Decor - The decoration sets the mood of an event. You don’t have to invest in pricey chandeliers or overhead lights for a classy feel. Start with a theme and build upon it. For example - If your company holiday party is before Christmas, make everything white and snowy. A theme especially helps when the party is in the office. As per the event management companies in India, deviation from the regular view makes workspace refreshing and takes employees into another world.
5.Menu - The major concern of most of the guests is ‘food’. Your health-conscious employees will be praying for the menu to have something that’s rich in nutrients. They wouldn’t eat those dishes dipping in oil. A menu which has seasonal dishes is easy on the pocket. It is best to leave the menu to the caterers after you have discussed the budget and the type of food.
A buffet keeps people waiting in the line, also wastes a lot of food as some of the greedy eaters pile their plates. For reducing wastage avoid buffet, go with plating. Try to incorporate the theme into food. In case you have some performances or announcement to make before serving the food, order appetizers. It will make the guests patient. Receive RSVP from the employee to find the number of attendees and set the menu accordingly.
6. Selecting Venue - To save the cost you might decide of throwing the party within the premises. Unless your office building has a large recreational area or a garden, it isn’t a good option. If you are holding a party in the workplace, the lunch hour is a good time. All the employees are available to participate in the event which brings in the team spirit. It also doesn’t disturb the work schedule.
Before you book a venue think of the employees’ comfort. Choose a time which is right for everyone. Friday evenings are well-suited as employees don’t have an office the next day. The rush at the eateries is higher on Fridays and weekends. Thus, Monday is the ideal day for your office party. The event management companies in Jaipur arrange partying spaces at reasonable rent. You can take their help instead to directly booking a space. They conduct visits to all the hotels and eateries to finalize the best spot in your budget.
7. Delegate Responsibilities - You aren’t running a one-man’s show. Select a few employees who along with the HR department help in executing the tasks. To help the time of your staff hiring event management companies in Jaipur is a good alternative.
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